Garnering support among elected officials and administrators
Allocate roles to representatives of elected officials, administrators and key persons.
A description of the municipality, facts and current situation should be emailed to the project manager or be published on the project’s website.
Communication with identified stakeholders.
Preparations before the meeting
The mentor organization or central organization is responsible for arranging and calling participants to the meeting.
Participating organizations appoint an elected official, an administrator and a key person who will be participating in the benchmarking, and make sure they understand their assignments and have reserved time for the meetings.
The participants describe the current situation of, and provide facts about, their organization, and publish the description on their joint platform for cooperation well in advance of the meeting.
A proposed agenda for the start-up meeting
Introduction: What do we want to achieve? How does this relate to the objectives of gender equality policy and currents societal challenges on the local and regional level?
Review of the model: What is benchmarking? A checklist for gender mainstreaming, How should it be used?
Introduction to systematic quality improvement
Practical information about the planning of benchmarking efforts, roles, and expectations on the participants.
Discussion in groups, both based on role (administrator, elected official, key person) and on organizational position.
Experiences from the mentor organization (or alternatively, some other organization with experience of this model): What did we learn, and what improvements have we made?
Lecture: Common gender inequality problems in municipalities, county councils and regions, together with examples of tried and tested solutions.
Meeting in clusters of the organizations that will be cooperating:
Start with a short presentation of each municipality and/or region, using a common template, along with a short presentation of every municipality or region using a shared template, where others are given an opportunity to ask questions.
Discuss and share experiences about good ways to organize quality improvements at home, between meetings. (Is a separate steering committee needed, or are there other forums that can be used?)
Agree on practical issues and meeting times for the three benchmarking meetings.